El Shaddai International School known as a history-maker pioneered the individualize program (S.O.T./A.C.E.) in Indonesia. ESIS is the daughter school of King's College, Western Australia. ESIS is also the representative/official agent of Liberty University (the world's largest Christian University) located in Virginia which is very near Washington D.C., the capital of United States. ESIS students have attained scholarships from Liberty University.
Company Website: http://www.elshaddaischool.com/
Job Title: Secretary/Administration
Department: Office of the Director/ Principal
Job Summary:
The Secretary is responsible for the school’s overall correspondence and other issues which require proper and professional documentations and record keeping and maintenance. He is expected to be equipped with the most up-to-date computer information so as for him to do his job well.
Specific Job Descriptions:
- Maintains the Director/Principal’s office in clean and orderly manner.
- Is in charge of office correspondence and creates and maintains an effective and efficient filing system.
- Is equipped with the most up to date computer information so as for him/ her to do his job well.
- Is responsible for making photocopying of all paper work in the school.
- Is responsible for sending out faxes and keeping track of faxes that are sent to the school; and distributes the faxes to whoever the faxes were sent.
- Is responsible for scheduling appointments for the Director/Principal.
- Is in charge of filing, copying and scanning documents; opening and distributing mails; typing, formatting and assembling/organizing documents and reports.
- Answers telephone calls; determines the purpose of the call; provides correct information directly and/or direct the callers to appropriate person/ office/ department.
- Greets visitors; assesses the nature of the visit; assists visitors directly and/or directs them to appropriate person/ office/ department.
- Receives, transcribes and delivers messages to students, parents and staff.
- Is in charge of maintaining the school computer programs and systems and coordinates/ handles the necessary trouble shooting/ minor fixing.
- Is in charge of the attendance cards of all staff, ensuring that they are properly punch in and out.
- Is in charge of the school’s first aid kit, ensuring that all kinds of medicines for urgent/emergency cases are made available at all times.
- Is in charge of the school’s website.
- Formulates and maintains an effective and efficient school’s telephone directory.
- Takes minutes of the meetings in and out of the school undertaken/chaired by the Director/Principal and does the necessary documentations. The Director/Principal is always furnished copies of the documented/official minutes of the meetings.
- Handles and maintains all confidential files of the school.
- Submits annual report concerning his/her work to the Director/Principal.
- Performs other related functions as may be assigned/ delegated by the Director/Principal.
- Prefer: Male
- Report to Director/ Principal
How to Apply:
Send your CV to: nayoan@elshaddaischool.com or elshaddaischool@gmail.com
